The Lease Strategy Roadmap series has been designed for every General Manager, Business Manager, Accountant and Property Specialist undertaking a corporate accommodation project and is the result of a study into the commercial property industry and its practices.
This series offers the decision makers with a holistic view of the process ahead, helping them to understand the strategies that will ensure the best outcomes for their project, avoiding repetition risks and misinformed decisions whilst keeping the project on budget and in control.
The Road Less Travelled
Any professional within the built environment looking to undertake a corporate accommodation project can benefit from following a strategy roadmap that consists of seven clear stages.
The roadmap provides an analysis of such a project’s many operational aspects, offering decision-makers a holistic view of the process ahead, helping them to understand the strategies that will ensure the best outcomes, and avoiding repetition risks and misinformed decisions, while keeping the project on budget and in control.
The Lease Strategy phase (the first stage) is a definitive opportunity for the leadership team to contribute to your organisation’s future. This is where you should be looking to diagnose how your business operates, engages and is performing. Who doesn’t want to strengthen their business and lift it to meet the rising expectations of your customers, staff and shareholders?
It is possible that some of the leadership team in your business have been party to negotiating through decades of lease agreements and renewals, but equally it’s just as likely that they don’t have a clear lens to view the realities of what they are about to commence.
A Lease Strategy can often fall into the too-hard basket with the leadership being confident that the answer is to get the matter finalised quickly – ‘recourse and resolve’. This is not the best way to go and suggests that your lease expiry is driving your business and not the other way around.
We start with the Lease Strategy phase (where the organisation’s business strategy is formed or tested) and ends with the Facilities Renewal phase (when the ‘business as usual’ phase commences).
CHALLENGES AND OPPORTUNITIES AHEAD
Reticence to make decisions as you embark on a Lease Strategy can cost both time and money. While I appreciate that project teams can be thrown together quickly with the project team often doing this role as an adjunct to their ‘business as usual’ role, clear priorities have to be set.
A key challenge is this can be quite a balancing act, with confusion of where to start, what to communicate to essential key stakeholders and how to ‘manage up’ to get the job done.
At the beginning of a corporate accommodation project, regular mistakes get made due to a lack of urgency to make a decision, the setting of unrealistic budgets, and a gap in skills and experience.
CLARITY OF PROCESS AHEAD AND POSSIBLE FOCUS
Now that you have read some of the common reasons organisations put off making a Lease Strategy decision, here are some positive discussion points and topics to get generative discussions going with your leadership team now.
THE MAIN POINTS TO REMEMBER
Karen Skillings is principal of SKILLINGS Education and an expert in information management, change management and relocations.
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