Communication is essential.
The relocation project manager should initiate conversation with the building managers upon engagement and explain involvement in the project. Share what scope is known and relevant to the building managers.
Introductions should be made between the building managers and other key stakeholders who may be in touch during the planning.
It is important to provide an understanding of how many relocations there will be and whether these will be midweek, weekends or a combination of both.
In this course, you will gain an understanding of how to interact successfully with external key stakeholders.
Approximately 20 Minutes
The relocation committee and move champions will be formed at the beginning of the planning phase of the relocation.
The relocation committee members will represent technical and functional teams within the organization. The Move Champions are the business unit representatives.
Command Centre Committee will be formed approximately 2-3 months prior to the relocation. The Command Centre mandate is to set up a facility that is the central point for engagement of activities for the resolution of issues identified during relocation.
In this course, you will gain an understanding of the different individuals and teams required to deliver the relocation project outcomes.
Approximately 20 Minutes
There will be a great deal for the project teams to discuss in order to keep planning on track and all stakeholders up to date with relocation information.
Each group should meet regularly and have set agenda items to follow.
In this course, you will gain an understanding of who is responsible for creating and distributing agendas and minutes for each meeting including what goes into them & what they look like.
Approximately 20 Minutes
There will be opportunities to seek further information, be it clarification or justification through any formal or informal channels during the course of working with the business units.
The business units involved in providing information must understand the communication protocols for releasing/distributing the information and the subsequent creating, securing, and storing of documents the information may trigger.
In this course, you will gain an understanding of the interaction between the project manager and the different business units, and how to construct relocation documents to be distributed to project stakeholders.
Approximately 20 Minutes
Occupational Health & Safety is everyone’s responsibility.
All stakeholders in the project, from the CEO to the cleaner, have a responsibility to not act or instruct others in any way that could cause potential risk to anyone who is part of the overall project including staff and passers-by.
In order to be OH&S compliant, every project will identify requirements and establish guidelines to follow. These guidelines come from the OH&S/WHS representative who liaise with all key stakeholders throughout the project’s lifecycle.
In this course, you will gain an understanding of the role of the OH&S/WHS representatives, the policies and guidelines to be observed throughout the relocation project, the project workplace risks, and the importance of Safe Work Method Statements (SWMS).
Approximately 20 Minutes
The planning and execution of the physical relocation has the move date at the forefront throughout the accommodation project lifecycle. Pivotal to this is the role of the logistics specialists, the removalists.
The removals process will be procured throughout the planning phase of the relocation with the successful provider appointing a supervisor who will be a key role introduced to the wider project team respectively.
In this course, you will gain an understanding of how to interact successfully with removalist teams and develop key documents in collaboration with project stakeholders.
Approximately 20 Minutes
This library is for you, if: